Legal Information for ICEAPRID Conference Platform
This page brings together the core legal documents governing the use of the ICEAPRID conference website and paper submission system: Privacy Policy, Terms of Use, and Copyright & Publishing Rights.
This Privacy Policy explains how the International Conference on Engineering Adaptation & Policy Reform for Industrial Development (ICEAPRID) collects, uses, discloses and safeguards information when authors, reviewers, delegates and visitors interact with the conference website and related online services.
By accessing or using the ICEAPRID platform, you consent to the practices described in this Privacy Policy.
1. Information We Collect
We may collect personal and technical information when you submit conference papers, register as a delegate, act as a reviewer, or use the ICEAPRID website. This may include:
- Personal details: name, email address, institutional affiliation, professional role, country and contact information.
- Submission and review data: paper titles, abstracts, full manuscripts, authorship details, reviewer reports and decisions.
- Registration and participation data: registration records, payment references (where applicable), and session preferences.
- Technical information: IP address, browser type, device information, and access logs used to secure and improve the platform.
2. How We Use Your Information
We use collected information to:
- Manage paper submission, review, acceptance and programme compilation.
- Administer conference registration and participation logistics.
- Communicate with authors, reviewers and delegates regarding submissions, reviews, schedules, and announcements.
- Secure and maintain the ICEAPRID website and information systems.
- Comply with legal, institutional and research integrity obligations.
3. Cookies & Tracking Technologies
The ICEAPRID website may use cookies and similar technologies to maintain sessions, remember preferences and analyse usage patterns. These tools help us provide a more reliable and user-friendly experience.
You can usually control cookies through your browser settings, but disabling certain cookies may affect functionalities such as login and submission forms.
4. Data Sharing & Disclosure
We do not sell personal data. We may share information with:
- Conference organisers and committees: to manage submissions, reviews and programme decisions.
- Service providers: technical partners supporting hosting, email delivery or payment processing, bound by appropriate confidentiality obligations.
- Reviewers: to facilitate the peer review process, in line with conference policies on anonymity and confidentiality.
- Authorities: when required by law or to protect the rights, property or safety of participants and the institution.
5. Data Security, Rights & Contact
We implement reasonable technical and organisational measures to protect information from unauthorised access, alteration or loss. No system is completely secure, but we strive to maintain appropriate safeguards.
Where applicable law provides you with rights (such as access, correction or deletion of personal data), you may contact the conference secretariat via the official ICEAPRID contact details published on the conference website. Requests will be handled in line with institutional policies and legal requirements.
These Terms of Use govern your access to and use of the ICEAPRID conference website, paper submission system, and related online tools (“Platform”). By using the Platform, you agree to be bound by these Terms.
If you do not agree to these Terms, you should discontinue use of the Platform.
1. Eligibility & User Accounts
Authors, reviewers, committee members and delegates may be required to create an account to use certain features (such as submission, review, or registration).
- You agree to provide accurate and complete information during registration.
- You are responsible for safeguarding your login credentials.
- You agree to notify the organisers promptly if you suspect unauthorised use of your account or credentials.
2. Acceptable Use of the Platform
You agree to use the ICEAPRID Platform only for lawful, scholarly and conference-related purposes.
You must not:
- Upload or transmit unlawful, defamatory, discriminatory or abusive content.
- Attempt to gain unauthorised access to systems, data or other user accounts.
- Interfere with or disrupt the security or operation of the Platform.
- Engage in plagiarism, data fabrication or other forms of academic or research misconduct.
- Misrepresent your identity, affiliation or role in the conference.
3. Paper Submissions & Peer Review
All submissions to ICEAPRID must comply with the conference call for papers and ethical guidelines.
- By submitting a paper, you confirm that the work is original and that all listed authors approve the submission.
- You confirm the paper is not under review by another conference or journal, unless clearly disclosed in line with the conference policy.
- Reviewers agree to keep manuscripts confidential and to use the content solely for review purposes.
4. Disclaimers & Limitation of Liability
The Platform is provided on an “as is” basis. While reasonable care is taken to maintain availability and accuracy, the organisers do not guarantee uninterrupted access, error-free operation, or that all information is complete and up to date.
To the extent permitted by law, ICEAPRID and its host institution shall not be liable for any indirect, incidental or consequential damages arising from your use of or inability to use the Platform.
5. Changes to Terms & Governing Law
ICEAPRID may update these Terms of Use from time to time. Significant changes will be reflected on this page with a revised “last updated” date. Continued use of the Platform after such changes indicates your acceptance of the updated Terms.
These Terms are governed by the applicable laws of the Federal Republic of Nigeria (or the jurisdiction communicated by the host institution). Any disputes may be subject to the jurisdiction of competent courts in that jurisdiction, unless otherwise required by law.
By using the ICEAPRID Platform you acknowledge that you have read, understood and agree to be bound by these Terms of Use, in support of a rigorous and ethical engineering conference.
This notice explains how copyright, licensing and reuse apply to conference papers, proceedings and related materials associated with ICEAPRID.
It should be read alongside the conference’s Privacy Policy and Terms of Use.
1. Copyright Ownership
Unless otherwise stated in the call for papers or publishing agreement, authors retain copyright in their submitted and accepted manuscripts, subject to a licence granted to the conference to publish and disseminate the work.
ICEAPRID and the host institution retain rights to the conference name, logo, website design, and the compiled proceedings as a collective work.
2. Licence to Publish & Disseminate
Upon acceptance of a paper, authors typically grant ICEAPRID a licence to:
- Include the paper in the official conference proceedings (print and/or electronic).
- Host and display the paper on the conference website or institutional repositories.
- Index the paper in relevant academic or technical databases as agreed by the organisers.
Specific details (e.g. open access terms or Creative Commons licences) will be communicated in the author guidelines or acceptance communications where applicable.
3. Use of ICEAPRID Papers by Readers
Readers may use published ICEAPRID papers in accordance with copyright law and any specific licence noted on the paper or proceedings.
Typical permitted uses include:
- Reading and downloading for personal study or research.
- Citing the work in scholarly publications, with proper attribution.
- Using limited extracts or figures in teaching, non-commercial presentations or academic materials, with acknowledgement.
Systematic or commercial reuse, mass redistribution, or adaptation of full papers may require explicit permission from the rights holder.
4. Third-Party Material in Papers
Authors are responsible for obtaining permission to reuse third-party material (such as previously published figures, extensive tables or proprietary data) in their ICEAPRID submissions when such permission is required.
Readers wishing to reuse such third-party content must refer to the original rights holder or licence terms unless clearly stated otherwise in the paper.
5. Alleged Infringement & Takedown
If you believe that any material associated with ICEAPRID infringes your copyright or other intellectual property rights, please contact the conference organisers through the official contact details provided on the conference website.
Please supply sufficient detail (including links, descriptions and evidence of ownership) to allow a proper assessment. The organising committee will review the complaint and may take appropriate action, which could include restricting access or withdrawing materials.
ICEAPRID is committed to respecting intellectual property rights while facilitating wide, responsible dissemination of high-quality engineering and policy research presented at the conference.